45% of people make new years resolutions and only about 8% feel they are successful. The fundamental issue is that the changes people try to make are not in fact “resolved.” So what leads to a new behavior? Change comes from making new habits. The most powerful and lasting habit of mine in the last 10 years has been to adopt the Getting Things Done methodology developed by David Allen. We’ve discussed the Weekly Review before but here are a 5 tools available for you to help manage your GTD flow:
Things was developed by CulturedCode and is my current favorite. It is easy to use and interpret. One great feature is a quick entry tool which allows you to easily add items to your inbox through a keystroke. It will even autocomplete your entry with any highlighted text. This is great when reading emails you want to turn into to-dos. One down side is the price. There is a separate version for the iPad, phone and computer. Also, aside from iPad, iPhone and Mac, your other devices will not be supported.
Asana is meant for groups. The web-based app allows groups and teams to communicate easier without email. You can create and assign tasks across members and track progress. It is free and easy to access. It features a minimal design and is very easy to use. You can even manage multiple groups from a single account. This makes for an affordable method for managing conversations. Plus, any tool that helps reduce email is a win.
3) GTD Agenda
GTD Agenda is new to me. It handles all the typical GTD needs but also adds some new features such as a Goals Wall and a Vision Wall. Dan from GTD contacted me and shed some light on these features:
Goals are bigger outcomes you want to reach, with a deadline. Multiple projects can be inserted in a goal. – The Vision Wall is formed of inspiring pictures that you can link to your goals, and have them delivered to your e-mail daily so you are motivated to take action.
GTD Agenda also features Evernote integration which is a great feature. A premium subscription is $162 per year which Dan has offered to one of our readers. Leave a comment with your interest and a random winner will be selected next month.
Basecamp has been around for a while and is one of the best selling solutions for coordinating work with teams and groups. It has a lot of features, fans and detractors. We have used this successfully with a number of clients and partners with success. Some of the drawbacks are in file handling. You can upload a file for everyone to access but you cannot see the file in Basecamp and have to download it each time. While it is nice having everything in one place, we have shifted document sharing to Google Docs in most cases. We then post a link in Basecamp.
The story I heard about this program was that they used Basecamp and thought they could build a better version. We have tested it briefly with great success. It is nice looking and easy to use. Two key features I like are time tracking and Gantt charts. The pricing model is more affordable for most and it is very easy to customize. This is certainly an option worth considering.
The first thing you should do is read the book. Decide if the method works for you. It may seem daunting at first but taking the time to implement this can be a HUGE boost to your life and work. Read the information and review the pricing info for each of these products and see what works for you. Stick with it and you’ll feel more organized, productive and effective. Even if you like your system, the book will be a valuable addition to your mindset and flow.